This Memorandum sets forth the basic provisions by
agreement of the member licensed utilities or their
designated service organizations for the establishment of
an organization to accomplish the following objectives:
Provide a cooperative program for the evaluation of
vendor / supplier performance.
Provide a forum for discussion of procurement Quality Assurance
issues.
Provide an interface for procurement Quality Assurance activities.
II. Organization
The organizational structure of the Nuclear Procurement
Issues Committee (NUPIC) will consist of a designated
representative from each member utility. The designated
representative will attend meetings and will serve as the
primary interface for all matters related to NUPIC
activities. The designated representative will have
sufficient authority to vote on matters brought before
the membership and to commit appropriate resources to
support NUPIC activities.
NUPIC will be governed by a Steering Committee which will
consist of Regional Representatives from each of the
USNRC Regions and the NUPIC Chairman, Vice Chairman, and
Secretary/Treasurer.
The Steering Committee Regional Representatives
will be elected annually by the designated member
utility representatives within their respective
Regions.
The Steering Committee Regional Representatives
from the general membership to serve a NUPIC
Chairman, Vice Chairman, and Secretary/ Treasurer.
These positions will be elected annually by majority
vote of the full membership.
The Steering Committee may establish standing
committees and/or working groups as necessary to
assist in the performance of NUPIC activities.
Such committees/groups will be comprised of designated
personnel appointed by the Steering Committee.
III. Operation
NUPIC will schedule meetings on a frequency established
and agreed upon by majority vote of the full membership.
The agenda for the meetings will be determined by the
Steering Committee so as to assist in the achievement of
the following goals which support the NUPIC objectives.
Provide a Cooperative Program for the
Evaluation of Vendor/ Supplier Performance:
Perform joint audits
Exchange the results of individual utility audits
Develop methodologies to monitor vendor/supplier performance
Provide a Forum for Discussion of Procurement Quality Assurance Issues:
Exchange vendor/supplier performance information
Discuss concerns resulting from Quality Assurance regulatory
information
Assist vendors/suppliers in the resolution of member concerns
Provide an Interface for Procurement Quality Assurance Activities:
Maintain interfaces with industry groups
Maintain an interface with NEI to coordinate communication/dialogue
with the NRC
Maintain an interface with NEI to provide input and feedback on
industry positions/commitment regarding procurement Quality
Assurance issues
IV. Participation
NUPIC relies on the support and involvement of the member
utilities. The Steering Committee will assure that all
members provide such support in an equitable and
cooperative manner in accordance with the NUPIC Charters.
The Steering Committee may provide for participation by
non-utility organizations as related to applicable
procurement Quality Assurance issues / activities.
V. Membership Agreement
Concurrence with this memorandum acknowledges the
following conditions:
Acceptance of all provisions of the NUPIC
Memorandum of Understanding.
Commitment to equally share all costs incurred in
support of NUPIC, as approved by the full membership.
Evaluation and use of all information and results
of joint and/or member audits provided by NUPIC or
its membership is the responsibility of each member
utility.
